12-16 November 2018
Australian Synchrotron
Australia/Melbourne timezone

Code of Conduct

All attendees of the EPICS Collaboration Meeting agree to be bound by the code of conduct as outlined below.

This meeting is dedicated to providing an inclusive, professional and harassment-free environment and workplace for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, etc.

All communication should be appropriate for a professional audience including people of many different backgrounds. Participants should consider the words they use. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you.

We do not tolerate harassment of meeting participants in any form.


What is covered?

This code of conduct covers all meeting participants including registered attendees, organisers, staff, volunteers, any guests, and other organised activities managed by the meeting including social events.

Harassment includes offensive communication related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, etc.

Excessive swearing and offensive jokes are not appropriate for meetings or social activities.

Participants violating these rules may be sanctioned or expelled from the meeting at the sole discretion of the meeting organisers.


What actions might be taken?

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in behavior that violates this code of conduct, the meeting organisers may take any action they deem appropriate, including warning the offender or expulsion from the meeting.


Reporting any violation

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible.

Meeting staff are well informed on how to deal with the incident and how to further proceed with the situation. They can be found at the registration table or you can contact them in person, by email or phone.

Andrew Starritt - andrews@ansto.gov.au

Andraz Pozar - andrazp@ansto.gov.au

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.

Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

All reports are confidential.

When reporting the event try to gather as much information as you have available, but do not interview people about the incident – Staff will assist you in writing the report/collecting information.

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